Giving organizers a way to curate who gets in
Approval for
Private Events
Approval for
Private Events
Designing the approval flow that lets organisers set criteria, review applications, and keep attendees informed for private events.
Designing the approval flow that lets organisers set criteria, review applications, and keep attendees informed for private events.
Context
Context
Lemonade Social is a platform for creating and managing both in-person and virtual events. It allows users to easily set up event pages, invite participants, sell tickets, and streamline the planning process, ensuring a smooth experience for attendees.
Lemonade Social is a platform for creating and managing both in-person and virtual events. It allows users to easily set up event pages, invite participants, sell tickets, and streamline the planning process, ensuring a smooth experience for attendees.
Background
Background
Many event organisers aim to host curated experiences where the right audience enhances the event's quality and purpose. Events such as VIP gatherings, tech seminars, and private social meet-ups benefit from having curated guest lists to ensure the right audience is in attendance. Thus, we came up with the idea;
Many event organisers aim to host curated experiences where the right audience enhances the event's quality and purpose. Events such as VIP gatherings, tech seminars, and private social meet-ups benefit from having curated guest lists to ensure the right audience is in attendance. Thus, we came up with the idea;
A Guest approval feature that allows organisers to screen and approve attendees
A Guest approval feature that allows organisers to screen and approve attendees
Outlining the feature
For the Host Organiser:
The Guest Approval Feature helps organizers select the right attendees by setting custom criteria like profession or purpose of attendance. Organizers can ask tailored questions during the RSVP process, review responses, and approve or reject registrations easily, ensuring the event has the right audience.
Key Actions
Set Criteria: Define fields to screen attendees by adding questions
Approve Quickly: Approve or reject requests easily through the platform.
Notify Guests: Send automated updates to approved or rejected attendees.
Customise Workflow: Adjust the approval process to fit different ticket types.
The Guest Approval Feature helps organizers select the right attendees by setting custom criteria like profession or purpose of attendance. Organizers can ask tailored questions during the RSVP process, review responses, and approve or reject registrations easily, ensuring the event has the right audience.
Key Actions
Set Criteria: Define fields to screen attendees by adding questions
Approve Quickly: Approve or reject requests easily through the platform.
Notify Guests: Send automated updates to approved or rejected attendees.
Customise Workflow: Adjust the approval process to fit different ticket types.
For the Attendee:
To support curated guest lists, organisers can include customised questions during registration. We’ve kept the process simple by displaying these questions on the summary screen, eliminating extra steps. Since there may be a gap between registration and confirmation, we focused on working on clear and timely communication with attendees about the status of their registration.
Key Aspects
Submit Information: Fill out a form required by the organiser
Await Approval: Get notified if your registration is approved or rejected.
Clear Updates: Receive Email on your status and any next steps.
To support curated guest lists, organisers can include customised questions during registration. We’ve kept the process simple by displaying these questions on the summary screen, eliminating extra steps. Since there may be a gap between registration and confirmation, we focused on working on clear and timely communication with attendees about the status of their registration.
Key Aspects
Submit Information: Fill out a form required by the organiser
Await Approval: Get notified if your registration is approved or rejected.
Clear Updates: Receive Email on your status and any next steps.
Ideate
A general Information Architecture update with the new feature
A general Information Architecture update with the new feature
Final Interface
Organiser :
Organiser :
Setting up Ticket for Approvals
Setting up Ticket for Approvals
Adding Application Questions
Adding Application Questions
Attendees : Registrations flow
Attendees : Registrations flow
Reflection
What can be improved
What can be improved
Status Updates: Limit the approval time to avoid delays, ensuring guests receive clear information about the estimated response time.
Language Options: We should offer RSVP form to have translate option as some tech events hosted on the platform includes diverse audience.
Speaker Proposals: Based on the previous user research, allow organisers to review and approve speaker submissions for conferences or seminars.
Status Updates: Limit the approval time to avoid delays, ensuring guests receive clear information about the estimated response time.
Language Options: We should offer RSVP form to have translate option as some tech events hosted on the platform includes diverse audience.
Speaker Proposals: Based on the previous user research, allow organisers to review and approve speaker submissions for conferences or seminars.
Next Project
Next Project
Designing an intelligence platform for RMs
Designing an intelligence platform for RMs
Finfactor
Finfactor
2025
2025
Made with care and plenty of coffee
Made with care and plenty of coffee